The software that puts your fleet
in control.
KALOGIX V3.0 is the end-to-end management software for transport companies. From the moment the customer books a shipment to the moment the bank confirms the payment — all on a single platform.
The digital DeCA is already mandatory. KALOGIX issues it for you.
The Spanish electronic administrative control document (DeCA) has been mandatory on every freight movement since 5 October 2026. Issuing it by hand costs time and invites penalties: KALOGIX generates, numbers and files it straight from the shipment.
- No double entry
Generated from the shipment without typing anything twice.
- QR and public URL
Inspectors download it from the code itself, with no login.
- Art. 6 compliant
PDF with the eight items of Orden FOM/2861/2012 in place.
- Traceable cancellation
Cancel and reissue with a reason and full history — the cancelled one is never deleted.
- Relays
One DeCA per leg and per carrier, chained together.
- Parties resolved automatically
Contractual shipper and effective carrier are derived for you.
- Guaranteed retention
Every document stays filed and retrievable by its number.
- Domestic only
International legs are excluded automatically and travel under a CMR.
In accordance with the Resolution of 5 June 2026 (BOE-A-2026-12784) · Ley 9/2025 · art. 6 Orden FOM/2861/2012
Scan to download. No login.
Ready for what’s next.
Two game-changers if you operate in Spain or invoice internationally.
Verifactu-ready
Full compliance with Spain’s AEAT real-time invoicing regulation from day one. Verifiable invoice hashing, QR and automatic submission included.
- AEAT-compliant from day one
- Automatic QR and fingerprint
- No per-invoice extra cost
KALOGIX in your language
Every user works in their mother tongue. Ideal when you have offices or drivers across multiple countries.
Adapts to your business model.
Freight forwarder, carrier or mixed. The system reconfigures itself around how you work — on a single licence.
Freight forwarder
You subcontract the haulage to other carriers. The system focuses on shipments, load orders to suppliers, invoicing to end customers and receivables/payables control.
- Fleet modules are hidden automatically
- Focus on shipments and supplier allocation
- Load order PDF generated with one click
Carrier company
You have your own vehicles and drivers. Full fleet management kicks in: vehicles, maintenance, MOT/insurance alerts, fuel, tolls and driving hours.
- Vehicle record with MOT, insurance, tachograph
- Driver and driving-hour control
- Fuel, tolls and maintenance linked to real invoices
Mixed model
You own fleet and also subcontract. You see everything. The system computes differentiated margins per shipment type so you know which model pays off on each route.
- Full view of own and subcontracted fleet
- Differentiated margins per shipment type
- Commercial decisions based on real data
Several sites, a single installation.
Each branch keeps its data isolated. Nothing installed twice and nothing mixed up between sites.
- Customers, suppliers, routes and numbering of its own per site.
- Fleet and drivers shareable across sites.
- Branch managers see only their site; management sees everything.
Several companies, one platform.
Run the whole group from a single platform: each company with its own tax ID, its own invoice series and separate billing, and consolidated figures for management.
- Each company with its own tax ID and invoice series.
- Billing kept separate per company, never mixed.
- Results per company and consolidated for the group.
Chain everything without re-entering data.
From customer onboarding to bank settlement. Each step feeds the next — no spreadsheets, no paper, no rewriting.
- 01
Customer onboarding
Tax details, payment terms, IBAN and SEPA mandate. The system assigns an automatic code (CLI001…). One time only.
- 02
Create shipment
Customer, origin, destination, goods and price. Saved frequent routes let you fill everything in one click.
- 03
Allocate to carrier
Pick a carrier and the system generates the Load Order in PDF. Multi-leg shipments: each leg can go to a different supplier.
- 04
Loaded and delivered
Automatic statuses: Draft → Allocated → Completed. Alerts if critical data is missing.
- 05
Invoice the customer
Individual or batch. VAT, due date and lines computed automatically. Auto-submission to AEAT (Verifactu). Professional PDF with legal QR.
- 06
Collect and pay
Record receipts and payments. 4-step SEPA wizard to generate the XML you upload to the bank.
- 07
Run the business
Dashboard with shipments, invoicing, outstanding items and margin. If you own fleet: consumption by vehicle and driving hours.
Every day you lose money
without noticing
Paper, Excel and scattered systems cost time, errors and opportunities. KALOGIX unifies it all.
Everything you need
in one system
Fleet management
Vehicles, drivers, maintenance, MOT and documents up to date.
Load orders
Create, assign and track every service from end to end.
Automated invoicing
Invoices and credit notes in seconds, sent straight to the customer.
Digital delivery notes
E-signature, attachments and full paperless traceability.
Customers & suppliers
History, terms and contacts in a single record.
Reports & BI
KPIs, profitability by route, vehicle or customer instantly.
Users & permissions
Fine-grained access by role, team and operation.
Cost control
Fuel, tolls, allowances and maintenance under control.
What this release brings.
Three step-changes that reshape daily operations.
Full fleet management
Preventive maintenance, daily 06:00 alerts, workshop vehicles can't be allocated, full cost history linked to real supplier invoices.
2D load plan
Exclusive tool: optimises trailer filling, generates a numbered visual layout for the driver and controls axle-weight distribution.
Margin reports
Real profit per shipment, per customer and per route. Excel-ready. The basis for commercial decisions driven by data, not intuition.
What people ask
How long does setup take?+
Between 3 and 10 business days depending on your data volume and plan.
Can I migrate my data from other software or Excel?+
Yes. Our team handles migration and validation before go-live.
Do you provide training?+
Every plan includes onboarding sessions and training materials.
What if I grow and need more vehicles or users?+
Scaling is immediate. No technical limit and plans adjust without migrations.
Is it secure?+
Yes. Encryption in transit and at rest, daily backups and GDPR compliance.
Request a free demo
Leave us your details and we’ll contact you within 24 working hours to show KALOGIX adapted to your operation.
- Personalised demo with your real use cases
- Response within 24 working hours
- No commitment, no cost